Operations Coordinator, Fulbright Programs – (3262)


Job Description:

The Operations Coordinator, Fulbright provides support to the Fulbright Programs to
complete tasks on all or a combination of the following operations processes: processing payments to grantees and third parties; grantee
application review and management of application data and uploading into relevant IIE systems; collection and tracking of grant documents
from grantees and processing medical review clearance; provide support for reporting team as needed including data quality assurance
reviews, scheduled deliverables and ad hoc requests

Essential Functions:

  • Collects, reviews and
    tracks PDF grant documents and other supporting documentation; processes PDF medical forms and facilitates medical clearance process by
    reviewing for medical conditions and escalating to a physician when necessary.
  • Creates grantee payment schedules, reconciles
    individual budgets and initiates payments to vendors and grantees relevant to grantee logistical needs and program activities. This includes
    managing payments for grantees, non-grantees, and third-party organizations, and managing the Electronic Funds Transfer.
  • Prepares
    grantee data to be uploaded into IIE systems, reviewing large datasets according to quality control procedures and correcting data errors to
    meet system requirements.
  • Provides technical review of incoming applications for completeness and eligibility and prepares
    applications for selection committee review.
  • Corresponds with vendors including university bursars on university billing issues
    including clarifying errors, double billing, award application and refunds. Follows up with vendors for reimbursements when necessary and
    ensures that reimbursements are properly credited to the correct IIE projects.
  • Provides support for reporting team through data
    entry, quality control review, and manipulation of datasets to provide low-level statistical analysis with guidance of reporting team.

Job Requirements:

Education and Work Experience:

  • Requires an Associate’s degree and at
    least two years of related work experience; or equivalent combination of education and experience

Knowledge, Skills and
Abilities:

  • Strong organizational skills with high attention to detail.
  • Ability to work on and prioritize multiple
    tasks.
  • Ability to work well under pressure and meet deadlines.
  • Good written and verbal communication skills.
  • Experience using Microsoft Office Suites, including but not limited to Word, Excel and Outlook
  • Demonstrated knowledge working
    with PeopleSoft, Oracle on Demand CRM, a plus.

To help promote and ensure the safety of our employees and those we
work with, we require all employees to be fully vaccinated against COVID-19. Employees that have a qualifying medical condition that
contraindicates a COVID-19 vaccination, or who object to being vaccinated based on a sincerely held religious belief, may request a
reasonable accommodation.

Work Conditions & Physical Demands:

Essential functions
are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer
work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. IIE is an equal opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability
or veteran status.


IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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